Ordering team uniforms and equipment should be straightforward. Pick your colors, choose sizes, place the order. But anyone who's actually done it knows the process is riddled with potential problems: wrong sizes, late deliveries, budget overruns, missing items, and players who never submitted their sizing information.

This guide walks you through a hassle-free approach to ordering uniforms and equipment for your sports team.

Start the Process Early

The biggest mistake coaches make is waiting too long to start the uniform ordering process. Most custom uniform suppliers need 4-8 weeks for production and delivery. Start the process at least 2-3 months before your season begins to account for delays, sizing issues, and reorders.

Collect Sizing Information Systematically

Getting accurate sizes from every player is surprisingly difficult. Use a standardized form that includes jersey size, shorts size, and any other relevant measurements. Set a firm deadline for submissions. Use BenchApp to send sizing forms and reminders—players who miss the deadline might not get properly fitted uniforms.

Set a Realistic Budget

Uniform costs vary widely. A basic jersey set might cost $30-50 per player; a full custom uniform package can run $100-200+. Factor in equipment costs on top of uniforms. Be transparent with your team about costs and how they'll be covered—team fees, fundraising, or sponsorships.

Choose the Right Supplier

Research suppliers before committing. Ask for samples. Check reviews from other teams. Understand their return and exchange policy. Confirm delivery timelines in writing. A supplier who delivers two weeks late can leave your team without uniforms for the first games.

Manage Equipment Orders Separately

Equipment needs differ from uniforms. Create a separate equipment inventory showing what you already have, what needs replacement, and what's new for this season. Order equipment based on actual needs rather than wants to stay within budget.

Handle Distribution Efficiently

Plan a distribution day where players pick up their uniforms and equipment. Check items against your order to ensure everything is correct. Have players try on uniforms immediately and flag any sizing issues. The sooner you identify problems, the sooner you can arrange exchanges.

Track Everything in One System

Use BenchApp to maintain records of what each player received, jersey numbers assigned, and any outstanding items. This centralized record prevents confusion and makes it easy to collect equipment at the end of the season.

The Bottom Line

Ordering team uniforms and equipment doesn't have to be stressful. Start early, collect sizing information systematically, set a realistic budget, and track everything in one place. Using BenchApp to manage the process—from collecting player sizes to tracking equipment distribution—keeps everything organized and ensures no player falls through the cracks.